Office Assistant

SMART Photonics aims to be the trusted, leading foundry and development partner in integrated photonics. We closely collaborate with our customers to create innovative products that improve people’s lives. To provide the best experience to our customers and visitors, we are recruiting for an Office Assistant.

The team

The Office Management team provides direct and indirect support to our colleagues and other stakeholders, aiming to improve the quality of everyday working lives at SMART Photonics. We act as a facilitator and ensure a nice working environment: we help organizing small events, purchasing non-technical materials and ensure to have sufficient supplies. We help booking trips. We welcome visitors in a hospitable manner. In other words, we provide support to ensure the smooth functioning of the office.

Office Assistant

As an Office Assistant in SMART Photonics, you enjoy the fast-paced environment of a scale-up company in which a standard day doesn’t exist. You prefer a dynamic environment and embrace all tasks related to Office Support. In this role your direct report is our Executive Assistant.

Description of tasks:

• Provide assistance to our people when needed;
• You will be the contact person for incoming phone and our general mailbox;
• You are the single point of contact in view of solving issues at our facilities;
• Secure a positive visitors experience, by collecting them and making sure that the meetings rooms are inspected;
• Support the HR team with the onboarding of new employees;
• Support and guide during company events and special celebrations, such as ordering gift cards, flowers to colleagues, etc;
• Ordering office and other basic company supplies, collect the delivery and packages and storage of the items;
• Support your colleagues and direct manager, by replacing each other, during peak moments and in additional projects.

Our ideal candidate has/is:

• A MBO+ degree in Management Support, or similar;
• At least 2 years of work experience as Office Assistant;
• Experience working with Microsoft Office;
• Experience working with Sharepoint, this is a plus;
• Good communication skills both in Dutch and English;
• Organized and has a proactive mindset – you want to bring things to the next level;
• Ability to adapt quickly to new technologies and software applications – candidates must be tech-savvy;
• You fit our company values and strongly recognize yourself in: Bias for action; Customer obsession and an Eye for Quality;
• Flexible with schedule, willing to cover for your colleague when needed (she will do the same for you).

For this position we do not sponsor work and residence permits.

What we offer you

• A welcoming, friendly and supportive team;
• The possibility to work 1 day from home;
• The opportunity to develop your skills and to follow up to 250 online courses;
• We are located at the High Tech Campus in Eindhoven, easily accessible, and always bustling;
• Vitality program including fruit at the office, bicycle plan, coaching, and more;
• Interesting new technology and the aim to become the trusted market leader.

About SMART Photonics: We are a diverse company with approximately 190 colleagues and more than 30 different nationalities. English is our working language, and we value all employees by providing support, guidance in personal growth, career development, and a positive work-life balance. Together, we drive change, suggest improvements, and bring innovation to life.